Executive sessions are used by boards to tackle sensitive matters that require more respect for privacy and board independence. These discussions allow participants to talk freely and openly without the pressure of public opinion, and arrive at decisions informed by all perspectives. The article examines the function of executive sessions, their differences from regular board meetings and the best practices to enable them to succeed.

The presiding officer of the board or meeting chair opens the session by welcoming everyone present. The CEO or the person on the board who is responsible for the agenda will then give an description of the topic as well as the purpose of the discussion. This allows the board to know the context for the topics to be discussed and helps avoid confusion or misinterpretations.

Executive sessions are usually reserved for board members only and can be scheduled prior to, during or following the board meeting. Board Source (formerly known as the National Center for Nonprofit Boards) However, it is noted that other stakeholders can be invited to an executive session for period of time or for the entire duration in the event that they require professional advice or report findings.

It is crucial to remember that, as with any other board meeting, executive sessions should be focused on addressing issues that benefit the company. Focusing on the board’s agenda will keep the participants engaged and keep the meeting from becoming unnecessary hot or a place to spread gossip.

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