Virtual board meetings allow you to discuss and gather important issues for your nonprofit organization efficiently and in a convenient manner. They can eliminate the hassle of traffic, cancellations or delays in travel. They allow you to plan meetings at the convenience of your board members without interrupting their work. Additionally, they enable you to draw and keep individuals regardless of their geographic location, which opens up the possibilities for recruiting and increases the diversity of your board.

But, despite the benefits of virtual board meetings there are still a few issues with them. The first is keeping your attendees interested. It is difficult to keep them focused without the camaraderie that comes with a physical meeting. To counter this, you should create an agenda that has an organized structure and limits the time that discussion can take place.

It’s also crucial to ensure that all your attendees can be heard, even if they don’t speak during the meeting. To ensure this, you should request that they turn off their microphones when they’re not talking and then turn off their audio when they’re ready to speak. Also, you can use an application www.boardroomtx.com/sponsoring-vs-mentoring/ for video conferences that automatically records the audio and video of the meeting, so that even your less tech-savvy members will be able participate.

It is also essential to have a board management software suite that includes secure document storage that allows the sharing, archiving, and annotation of documents prior to the meeting as well as during the session. This will enable your board to easily share and review important materials like governing documents, financial statements and other vital information. It will then be simple to create accurate and detailed minutes of the meeting.